If you are unable to attend the conference, you may substitute a colleague to take your place at no extra charge. However, if sending a replacement isn't possible, the following cancellation terms will apply:
All cancellations must be in writing and refunds, if any, will be issued according to the dates above.
If you are canceling due to COVID and are requesting a refund, you will need to provide proof of a positive COVID test taken within 5 days of the start of the conference.
In accordance with the following cancellation policy, all cancellations must be received in writing in order to qualify for a refund. Refunds will be based on a sliding scale. Please note an additional fee of $250 will be assessed if the refund is to be issued by either check or wire.
|90 or more days prior to the event||$1,000 administrative fee will be deducted|
|45-90 days prior to the event||50% cost of booth/sponsorship|
|Less than 44 days prior to the event||No refund|
In the event that ATMIA or the represented organization elects to cancel an event, ATMIA will refund only payment made directly to ATMIA and will not be held responsible for other costs of expenditure incurred by the sponsor/exhibitor. If ATMIA determines that the cancellation was due to an 'act of God' ATMIA will refund the payment made for that event. ATMIA will not assume additional costs and liability that result from "acts of God" or criminal activity. All refunds will be issued within six weeks of receipt of written cancellation.
ATMIA Conferences, active for over two decades, has taken enhanced health and safety measures for our events in the pandemic, and beyond, with your health interests in mind. Please note that you should follow all the association’s public health instructions while attending ATMIA events. An inherent risk of exposure to COVID-19 exists in any public place where people are gathered in groups. It is well-known that COVID-19 is a contagious disease that can lead to severe illness and death. According to the Center for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable.
By attending ATMIA events, you voluntarily assume all risks related to exposure to COVID-19. We urge you to comply with our public health guidelines during this event – so that we can all do our best to prevent any unnecessary spread of infections.
ATMIA member benefits are nontransferable and cannot be shared. ATMIA member benefits are for ATMIA member companies and their employees only, and may not be made available to others, including other organizations that ATMIA member companies or their employees are affiliated with.
Subsidiary and Affiliate companies of an active ATMIA member company will be required to hold their own membership, in their company’s name, to access ATMIA member benefits, since they are registered as separate legal entities. A subsidiary and affiliate company is defined as: a company that is controlled and at least partially owned by another company (this includes both holding & parent companies). For the complete ATMIA Membership Code of Conduct please visit: https://www.atmia.com/membership/pledge/
Scam offers for the ATMIA list and hotels are rampant and we can do nothing to stop them except to educate you. PLEASE BE AWARE of any too good to be true offer. To protect your company, know the facts:
Security will be provided by the hotel and the exhibit hall will be locked during non-conference hours. While show management exercises reasonable care in safeguarding your property, neither ATMIA nor any of their officers, agents, or employees assume responsibility for such property. Do not leave unpacked display materials unattended. Securely fasten all lightweight high-theft-risk items to display boards or lock in showcases. Personal items of value should never be left unattended (esp. handbags, phones, and laptops). During move-out, exhibitors should remain with their goods and merchandise until it is picked up or receipted for in a designated storage area.
ATMIA appreciates the support of our attendees and sponsors at our industry events. As such we are increasing measures to protect our events from the opportunistic and unprofessional practice of suitcasing/outboarding. ATMIA has adopted a zero tolerance policy regarding suitcasing. Suitcasing is a parasitic business practice where companies gain access to an event and solicit business in the aisles or other public spaces used for the conference, attempting to gain commercial value from a business event to which they contribute nothing thereby undermining the overall value for paying sponsors, exhibitors and delegates. This practice undermines the event and the industry. ATMIA recognizes that suitcasing may also take place in a hotel guest room, hospitality suite, restaurant, or any other public place in proximity to our event. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. It is for this reason ATMIA must be informed of any hospitality suites, and expressed consent must be given prior to the event.
ATMIA will be pleased to provide a visa support letter provided certain conditions are met: