Exhibit and Sponsorship Section

ATMIA Conference Exhibitor/Sponsor Kits and Forms

Thank you for participating in the upcoming ATMIA Conference & Tradeshow. Your participation is greatly appreciated.

The information and links will assist you with

Booth/product shipping
Booth items electrical, internet, furniture, etc.
Exhibitor set-up/teardown dates/times
Hotel contact information
Registering your attendees for the event
Various other items you will need to know and submit for the event.

Please make sure to read all manuals and forms carefully and completely. They contain important information relating directly to exhibit procedures. You will obtain prompt and efficient attention to your exhibit needs if you follow the procedures before the event. It is important to us that you have a successful show.

To make your participation in the ATMIA Conference as smooth as possible, we urge you to:

Return all forms as early as possible
Keep duplicate copies of forms for your records and bring them to the show
Confirm that the appropriate person(s) received your forms
Avoid on-site orders
Contact Dana Benson (+1-800-475-0585 ext. 1701) for any questions.

1) Exhibit Company: SourceOne Events

Our General Contractor for the event is SourceOne Events. Their kit at the link below contains information on shipping, deadlines, set-up/dismantle, furniture rental, carpet, signs, labor. and A/V Forms.

Exhibitor Kit - Use this link on the SourceOne Storefront to access the Exhibitor Kit for the conference. The password is sent to the contact for the booth at time of registration. If you have any questions, please contact Paola Avila Novoa at 708-344-4111 x 219 or [email protected], or call 708-344-4111.
password: ATMIA2027

2) Venue: Caesars Palace Hotel

If you would like to order food or beverages for your booth, it must be ordered directly ordered through the hotel. Please contact Michele Solis at 725-233-8458

3) A/V and Rigging: Encore

Rigging, A/V, Electrical and Event Technology: more information coming soon

4) Lead Retrieval Systems: ATS

Purchasing a lead retrieval system is an effective way for exhibitors to protect their event investment and maximize return on ROI. Instead of relying on disorganized business cards or unreadable handwritten notes, this technology allows booth staff to instantly capture, qualify, and tag high-intent prospects with a single digital scan. By eliminating manual data entry, the system slashes post-event "lead lag," allowing sales teams to launch targeted, real-time follow-ups while the brand is still fresh in the attendee's mind. Ultimately, taking a booth from a passive greeting station into a high-speed, data-driven revenue engine.

If you would like to purchase a lead retrieval system, please complete the following form

ATS Order Form
Lead Retrieval 101 - why you need lead retrieval for a successful event!

5) Downloadable ATMIA Exhibitor Manual & Online Forms

The document below contains information regarding registering your staff, benefits of your exhibit booth and/or sponsorship, purchasing an ad, exhibitor descriptions deadlines, etc. Please download the document for exhibitor details.

ATMIA Downloadable Manual and Forms

Below are the links to the online Forms:

A. Exhibitor/Sponsor Staff Registration Form: (Due: January 19)
To register your staff for your complimentary passes for the event and to purchase additional passes, please click on this link.

B Exhibitor/Sponsor Company Description Form: (Due: As soon as possible for app or January 1)
Click on this link to complete the company description form needed from all exhibitors and sponsors for the attendee information web page.

C Program Ad Reservation Form and Specs:
Reservations are due January 9, Ads are due January 12.

D Attendee Bag Insert Shipping Information/Form: (Due February 11 to address provided)
Select sponsorship packages and companies that purchased the bag insert marketing opportunity are invited to include one company-branded marketing item in the attendee bags distributed to everyone at the event. Please click here to review the official fulfillment guidelines for final shipping addresses, exact item quantities, and strict delivery deadlines. If your company is interested in adding an item to the event bags and securing this high-visibility marketing slot, please contact our team directly Dana Benson at +1-800-475-0585 ext. 1701 or complete the pdf form on the link above.

E. Meeting Room Reservation Form:
If your company is interested in reserving a room for a dinner, reception, meeting, etc. during the event, please complete this form.

F. Event App Push Notifications: If your sponsorship package includes a push notification from the event app, please send them by January 21 to Dana Benson – [email protected]. The notices should include the following:

- Intro – no more than 50 characters (including spaces)

- Body – no more than 180 characters (including spaces)

- Date and time to send

G. Event App Banner Ads: If your sponsorship package includes a banner ad on the event app, please send them by January 21 to Dana Benson – [email protected]. The banners should be 640x100 pixels, JPG/PNG/GIF, 150KB or smaller and no animation. Please include the web link as well.

H. Company Article: The company description will be used for the sponsor article in the newsletter. Please complete item B above to be included in the newsletter.