Exhibit and Sponsorship Section

ATMIA Conference Exhibitor/Sponsor Kits

Thank you for participating in the upcoming ATMIA Conference & Tradeshow. Your participation is greatly appreciated.

The information and links will assist you with

1. Booth/product shipping
2. Booth items electrical, internet, furniture,etc.
3. Exhibitor set-up/teardown dates/times
4. Hotel contact information
5. Registering your attendees for the event
6. Various other items you will need to know and submit for the event.

Please make sure to read all manuals and forms carefully and completely. They contain important information relating directly to exhibit procedures. You will obtain prompt and efficient attention to your exhibit needs if you follow the procedures before the event. It is important to us that you have a successful show.

To make your participation in the ATMIA Conference as smooth as possible, we urge you to:

• Return all forms as early as possible
• Keep duplicate copies of forms for your records and bring them to the show
• Confirm that the appropriate person(s) received your forms
• Avoid on-site orders
• Contact Dana Benson (+1 605-582-7058) for any questions.

1) Exhibit Company: Willwork, Inc.

Our General Contractor for the event is Willwork Exhibit & Event Services. Their kit at the link below contains information on shipping, deadlines, set-up/dismantle, furniture rental, carpet, signs, and labor.  

If you have any questions, please contact the Exhibitor Services Department or call 407-438-7480. 

  Willwork exhibitor kit

2) Hilton New Orleans Riverside

Plesae note:  Electrical, internet, A/V as well as Food and Beverages must be orderd dirctly through the hotel.  The forms are in the links below and Willwork kit above.  

Electrical-A/V-Internet DEADLINE:  Encore is requesting that your orders are placed by Wednesday, January 25. You can order Electrical, Internet, & AV. We can get any amount of power needed, but will run out of what we currently have on hand and need to order more. This being said, Encore cannot guarantee power for the booths if the order is not placed by 5pm on Jan 25, 2023, Any needs you have for your exhibitor booth can be ordered  and paid for here: Encore EventNow | Product Catalog (encoreglobal.com)  There is an area where you can add in notes and upload diagrams.  If you feel that you need human assistance, please email Skip Sutton at [email protected] before 1/25/23.

Food & Beverage:  If you would like to order food and beverages in your booth please contact Lisa Pedone (504-556-3786) at the Hilton New Orleans Riverside.  

3. Lead Retrieval Form

If you would like to purchase a lead retrieval device, please complete the following form and turn it in to ATS

  ATS Order Form 

  Lead Retrieval 101 - why should your company use Lead Retrieval Services?

4) Downloadable ATMIA Exhibitor Manual & Online Forms

The document below contains information regarding registering your staff, benefits of your exhibit booth and/or sponsorship, purchasing an ad, exhibitor descriptions deadlines, etc. Please download the document for exhibitor details. 

ATMIA Downloadable Forms

Below are the links to the online Forms:

A.  Exhibitor/Sponsor Staff Registration Form: (Due: January 19)
To register your staff for your complimentary passes for the event and to purchase additional passes, please click on this link.
 

B  Exhibitor/Sponsor Company Description Form: (Due: As soon as possible for app or January 1)
Click on this link to complete the company description form needed from all exhibitors and sponsors for the attendee information web page.
 

C  Ad Reservation Form:
Reservations are due January 5, Ads are due January 12.
 

D  Attendee Bag Insert Shipping Information/Form: (Due Jan 30 to address provided)
Some of the sponsor packages and those companies who have purchased the bag insert marketing opportunity may put one company branded marketing item into the attendee bag given to everyone at the event. Use the link to get the details on how many items to ship, the address, etc. If your company is interested in this marketing opportunity, please contact Dana Benson at 605-582-7058 or fill out the pdf form on the link above.
 

E. Meeting Room Reservation Form:
If your company is interested in reserving a room for a dinner, reception, meeting, etc during the event, please complete this form.

F.  Push Notifications:  If your company has this benefit the deadline is January 25 to Dana Benson.  The copy can't be more than 180 characters and also include the day and time to send the notification.  

G.  App Banner Ads:  If your company has this benefit the following are the specs - 640x100 pixels, JPG/PNG/GIF format, 150 or smaller with no annimation.  The deadlne is January 25 to Dana Benson. 

H. Company Article: The company description will be used for the article in the newsletter.  Please complete item B above to be included in the newsletter.